Privacy Policy

for visitors to the internet presence of https://cannyboard.com/

The responsible body within the meaning of the data protection laws, in particular the EU data protection basic regulation (DSGVO), is

in2systems GmbH
Mühlstraße 2
82229 Seefeld
Germany

Contact
Telephone: +49 (0) 89 21 54 227 – 0
Email: privacy@in2systems.de

1. Data protection at a glance

1.1 General notes

The following notices provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data by which you can be personally identified. For detailed information on the subject of data protection, please refer to our privacy policy listed below this text.

1.2 Data collection on this website

Who is responsible for the data collection on this website?

Data processing on this website is carried out by the website operator. You can find the contact details of the website operator in the section "Note on the responsible body" in this data protection declaration.

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This can be, for example, data that you enter in a contact form.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This is mainly technical data (e.g. internet browser, operating system or time of page view). This data is collected automatically as soon as you enter this website.

What do we use your data for?

Part of the data is collected to ensure error-free provision of the website. Other data may be used to analyse your user behaviour.

What rights do you have regarding your data?

You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have a right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time with regard to this and other questions on the subject of data protection.

1.3 Analysis tools and third-party tools

When you visit this website, your surfing behavior can be statistically evaluated. This is mainly done with so-called analysis programs.

Detailed information on these analysis programs can be found in the following data protection declaration.

2. Hosting and Content Delivery Networks (CDN)

2.1 External hosting

This website is hosted by an external service provider (hoster). The personal data collected on this website is stored on the hoster's servers. This may include, but is not limited to, IP addresses, contact requests, meta and communication data, contractual data, contact details, names, website accesses and other data generated via a website.

The host is used for the purpose of contract fulfillment vis-à-vis our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 para. 1 lit. f GDPR).

Our host will only process your data insofar as this is necessary to fulfill its performance obligations and follow our instructions with regard to this data.

We use the following host:

domainfactory GmbH
Oskar-Messter-Str. 33
85737 Ismaning
Deutschland

3. General information and mandatory information

3.1 Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection declaration.

When you use this website, various personal data are collected. Personal data are data with which you can be personally identified. This data protection declaration explains which data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the Internet (e.g. when communicating by email) can have security gaps. A complete protection of the data against access by third parties is not possible.

Note on the responsible body

The data controller for this website is:

in2systems GmbH
Mühlstraße 2
82229 Seefeld

Germany

Telephone: +49 (0) 89 21 54 227 – 0
Email: info@in2systems.de

The responsible body is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g. names, email addresses, etc.).

3.2 Storage period

Unless a specific storage period is specified in this data protection declaration, your personal data will remain with us until the purpose for the data processing no longer applies. If you make a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have any other legally permissible reasons for storing your personal data (e.g. tax or commercial retention periods); in the latter case, the deletion takes place after these reasons no longer apply.

3.3 Data Protection Officer required by law

We have appointed a data protection officer for our company.

You can reach our data protection officer at the following e-mail address:

René Raumanns
SCALTEL SNS Systems GmbH
Buchenberger Straße 18
87448 Waltenhofen
Germany

E-mail: datenschutz@sns-systems.de
Web: www.sns-systems.de

3.4 Note on data transfer to the USA

Our website includes tools from companies based in the USA. When these tools are active, your personal data can be passed on to the US servers of the respective companies. We would like to point out that the USA is not a safe third country within the meaning of EU data protection law. US companies are obliged to surrender personal data to security authorities without you as the person concerned being able to take legal action against this. It cannot therefore be ruled out that US authorities (e.g. secret services) process, evaluate and permanently store your data on US servers for monitoring purposes. We have no influence on these processing activities.

3.5 Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke your consent at any time. The legality of the data processing carried out before the revocation remains unaffected by the revocation.

3.6 Right of opposition

against data collection in special cases and against direct advertising (Art. 21 GDPR)

IF THE DATA PROCESSING BASED ON ART. 6 ABS. 1 LIT. E OR F GDPR, YOU HAVE AT ANY TIME THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA FOR REASONS ARISING FROM YOUR SPECIAL SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RELEVANT LEGAL BASIS ON WHICH PROCESSING IS REQUIRED, CAN BE REFERRED TO IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN PROVIDE COMPULSORY REASONS FOR PROCESSING THAT OWN YOUR INTEREST, EXECUTE OR OVERVIEW THE RIGHTS OBJECTION ACCORDING TO ART. 21 PARA. 1 GDPR).

IF YOUR PERSONAL DATA ARE PROCESSED IN ORDER TO OPERATE DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA FOR THE PURPOSE OF SUCH ADVERTISING; THIS ALSO APPLIES TO PROFILING TO THE EXTENT IN CONNECTION WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR THE PURPOSE OF DIRECT ADVERTISING (OBJECTION ACCORDING TO ART. 21 (2) GDPR).

3.7 Right of appeal to the responsible supervisory authority

In the event of violations of the GDPR, the data subjects have the right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, their place of work or the place of the alleged violation. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

3.8 Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another person responsible, this will only be done if it is technically feasible.

3.9 SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the website operator, this website uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http: //" to "https: //" and by the lock symbol in your browser line.

If the SSL or TLS encryption is activated, the data that you transmit to us cannot be read by third parties.

3.10 Information, deletion and correction

Within the framework of the applicable statutory provisions, you have the right to free information about your stored personal data, their origin and recipient and the purpose of the data processing and, if necessary, a right to correct or delete this data. You can contact us at any time if you have any further questions on the subject of personal data.

3.11 Right to restriction of processing

You have the right to request that the processing of your personal data be restricted. You can contact us at any time for this purpose. The right to restrict processing exists in the following cases:

If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the test, you have the right to request that the processing of your personal data be restricted.
If the processing of your personal data happened / happens unlawfully, you can request the restriction of the data processing instead of the deletion.
If we no longer need your personal data, but you need them to exercise, defend or assert legal claims, you have the right to request that the processing of your personal data be restricted instead of being deleted.
If you have lodged an objection in accordance with Art. 21 Paragraph 1 GDPR, your interests and ours must be weighed up. As long as it is not yet clear whose interests prevail, you have the right to request that the processing of your personal data be restricted.

If you have restricted the processing of your personal data, this data - apart from its storage - may only be allowed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest processed by the European Union or a member state.

4. Data collection on this website

4.1 Cookies

Our website uses so-called "cookies". Cookies are small text files and do not cause any damage to your device. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit. Permanent cookies remain stored on your terminal device until you delete them yourself or your web browser automatically deletes them.

In some cases, cookies from third party companies can also be stored on your device when you enter our website (third party cookies). These enable us or you to use certain services of the third party (e.g. cookies for processing payment services).

Cookies have different functions. Numerous cookies are technically necessary because certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies are used to evaluate user behavior or to display advertising.

Cookies that are required to carry out the electronic communication process (necessary cookies) or to provide certain functions you want (functional cookies, e.g. for the shopping cart function) or to optimize the website (e.g. cookies to measure the web audience) on the basis of Art. 6 Para. 1 lit.f GDPR, unless another legal basis is given. The website operator has a legitimate interest in the storage of cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies has been requested, the cookies concerned are stored exclusively on the basis of this consent (Art. 6 Para. 1 lit. a GDPR); the consent can be revoked at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when you close the browser. If cookies are deactivated, the functionality of this website may be restricted.

Insofar as cookies are used by third-party companies or for analysis purposes, we will inform you of this separately within the framework of this data protection declaration and, if necessary, ask for your consent.

4.2 Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

Browser type and browser version
Operating system used
Referrer URL
Host name of the accessing computer
Time of the server request
IP address

This data will not be merged with other data sources.

This data is recorded on the basis of Art. 6 Paragraph 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of his website - the server log files must be recorded for this.

4.3 Contact form

If you send us inquiries using the contact form, your details from the inquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the request and in case of follow-up questions. We do not pass on this data without your consent.

This data is processed on the basis of Article 6 (1) (b) GDPR, provided that your request is related to the performance of a contract or is necessary to carry out pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries sent to us (Art. 6 Para. 1 lit. f GDPR) or on your consent (Art. 6 Para. 1 lit. a GDPR) if this was queried.

The data you enter in the contact form will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory legal provisions - in particular retention periods - remain unaffected.

4.4 Inquiries by email, phone or fax

If you contact us by e-mail, telephone or fax, your request, including all personal data derived from it (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent.

The data you send to us via contact requests will remain with us until you request us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

4.5 Registration on this website

You can register on this website in order to use additional functions on the site. We use the data entered for this purpose only for the purpose of using the respective offer or service for which you have registered. The mandatory information requested during registration must be given in full. Otherwise we will refuse the registration.

For important changes, for example in the scope of the offer or for technically necessary changes, we use the e-mail address provided during registration to inform you in this way.

The processing of the data entered during the registration takes place for the purpose of the implementation of the usage relationship established by the registration and, if necessary, for the initiation of further contracts (Art. 6 Abs. 1 lit. b GDPR).

The data recorded during registration will be stored by us as long as you are registered on this website and will then be deleted. Statutory retention periods remain unaffected.

4.6 Registration with Google

Instead of registering directly on this website, you can register with Google. The provider of this service is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To register with Google, all you have to do is enter your Google name and password. Google will identify you and confirm your identity to our website.

If you log in with Google, we may be able to use certain information on your account to complete your profile with us. You decide whether and which information this is in the context of your Google security settings, which you can find here: https://myaccount.google.com/security and https://myaccount.google.com/permissions.

The data processing that goes hand in hand with the Google registration is based on our legitimate interest in making the registration process as simple as possible for our users (Art. 6 Para. 1 lit. f GDPR). Since the use of the registration function is voluntary and the users themselves can decide about the respective access options, no conflicting overriding rights of the data subjects are evident.

4.7 Registration with Facebook Connect

Instead of registering directly on this website, you can register with Facebook Connect. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. However, according to Facebook, the data collected will also be transferred to the USA and other third countries.

If you decide to register with Facebook Connect and click on the “Login with Facebook” / “Connect with Facebook” button, you will be automatically redirected to the Facebook platform. There you can log in with your usage data. This will link your Facebook profile with this website or our services. This link gives us access to your data stored on Facebook. These are mainly:

Facebook name
Facebook profile and cover picture
Facebook profile picture
Email address stored on Facebook
Facebook ID
Facebook friend lists
Facebook Likes („Likes")
Birthday
Gender
Country
Language

This data is used to set up, provide and personalize your account.

Registration with Facebook Connect and the associated data processing operations are based on your consent (Art. 6 Para. 1 lit. a GDPR). You can revoke this consent at any time with effect for the future.

Insofar as personal data is collected on our website with the help of the tool described here and forwarded to Facebook, we and Facebook Ireland Limited, 4 Grand Canal Square, Grand Canal Harbor, Dublin 2, Ireland are jointly responsible for this data processing (Art. 26 GDPR ). The joint responsibility is limited to the collection of the data and its transfer to Facebook. The processing by Facebook after the forwarding is not part of the shared responsibility. The obligations we have jointly have been set out in an agreement on joint processing. The wording of the agreement can be found at: https://www.facebook.com/legal/controller_addendum. According to this agreement, we are responsible for providing data protection information when using the Facebook tool and for implementing the tool on our website in a manner that is secure under data protection law. Facebook is responsible for the data security of Facebook products. You can assert the rights of data subjects (e.g. requests for information) with regard to the data processed on Facebook directly on Facebook. If you assert your data subject rights with us, we are obliged to forward them to Facebook.

The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum, https://de-de.facebook.com/help/566994660333381 and https://www.facebook.com/policy.php.

For more information, see the Facebook Terms of Use and Facebook Privacy Policy. You can find them at: https://www.facebook.com/about/privacy/ and https://www.facebook.com/legal/terms/.

5. Analysis tools and advertising

5.1 Google Tag Manager

We use the Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

The Google Tag Manager is a tool with which we can integrate tracking or statistical tools and other technologies on our website. The Google Tag Manager itself does not create any user profiles, does not save cookies and does not carry out any independent analyzes. It is only used to manage and play out the tools integrated via it. However, the Google Tag Manager records your IP address, which can also be transferred to the parent company of Google in the United States.

The Google Tag Manager is used on the basis of Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in the quick and easy integration and administration of various tools on his website. If a corresponding consent has been requested, processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR; the consent can be revoked at any time.

5.2 Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables the website operator to analyze the behavior of website visitors. The website operator receives various usage data, such as page views, length of stay, operating systems used and the origin of the user. This data may be summarized by Google in a profile that is assigned to the respective user or their device.

Google Analytics uses technologies that enable the user to be recognized for the purpose of analyzing user behavior (e.g. cookies or device fingerprinting). The information collected by Google about the use of this website is usually transmitted to a Google server in the USA and stored there.

This analysis tool is used on the basis of Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising. If a corresponding consent has been requested (e.g. consent to the storage of cookies), the processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR; the consent can be withdrawn at any time.

The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://privacy.google.com/businesses/controllerterms/mccs/.

Browser Plugin

You can prevent Google from collecting and processing your data by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

You can find more information on how Google Analytics handles user data in Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.

Order processing

We have concluded an order processing contract with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Storage period

Data stored by Google at user and event level that are linked to cookies, user IDs (e.g. user ID) or advertising IDs (e.g. DoubleClick cookies, Android advertising ID) are anonymized after 14 months or deleted. You can find details on this under the following link: https://support.google.com/analytics/answer/7667196?hl=en

5.3 Google Ads

The website operator uses Google Ads. Google Ads is an online advertising program of Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Ads enables us to display advertisements in the Google search engine or on third-party websites when the user enters certain search terms on Google (keyword targeting). Furthermore, targeted advertisements can be played on the basis of the user data available at Google (e.g. location data and interests) (target group targeting). As the website operator, we can evaluate this data quantitatively by analysing, for example, which search terms have led to the display of our advertisements and how many advertisements have led to corresponding clicks.

The use of Google Ads is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in marketing its service products as effectively as possible.

The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://policies.google.com/privacy/frameworks?hl=en and https://privacy.google.com/businesses/controllerterms/mccs/.

5.4 Facebook Pixel

This website uses Facebook's visitor action pixels to measure conversion. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. However, according to Facebook, the data collected will also be transferred to the USA and other third countries.

In this way, the behavior of the page visitors can be tracked after they have been redirected to the provider's website by clicking on a Facebook ad. This enables the effectiveness of Facebook advertisements to be evaluated for statistical and market research purposes and future advertising measures to be optimized.

The data collected are anonymous for us as the operator of this website; we cannot draw any conclusions about the identity of the users. However, the data is stored and processed by Facebook so that a connection to the respective user profile is possible and Facebook can use the data for its own advertising purposes in accordance with the Facebook data policy. This enables Facebook to place advertisements on Facebook pages as well as outside of Facebook. As the website operator, we cannot influence this use of the data.

The use of Facebook pixels is based on Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in effective advertising measures including social media. If a corresponding consent has been requested (e.g. consent to the storage of cookies), the processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR; the consent can be revoked at any time.

The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum and https://de-de.facebook.com/help/566994660333381.

Insofar as personal data is collected on our website and forwarded to Facebook with the help of the tool described here, we and Facebook Ireland Limited, 4 Grand Canal Square, Grand Canal Harbor, Dublin 2, Ireland are jointly responsible for this data processing (Art. 26 GDPR ). The joint responsibility is limited to the collection of the data and its transfer to Facebook. The processing by Facebook after the forwarding is not part of the shared responsibility. The obligations we have jointly have been set out in an agreement on joint processing. The wording of the agreement can be found at: https://www.facebook.com/legal/controller_addendum.

According to this agreement, we are responsible for providing data protection information when using the Facebook tool and for implementing the tool on our website in a manner that is secure under data protection law. Facebook is responsible for the data security of Facebook products. You can assert the rights of data subjects (e.g. requests for information) with regard to the data processed on Facebook directly on Facebook. If you assert your data subject rights with us, we are obliged to forward them to Facebook.

You will find further information on protecting your privacy in Facebook's data protection information: https://www.facebook.com/about/privacy/.

You can also deactivate the remarketing function “Custom Audiences” in the advertising settings area at https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen. To do this, you must be logged in to Facebook..

If you do not have a Facebook account, you can deactivate usage-based advertising from Facebook on the website of the European Interactive Digital Advertising Alliance: http://www.youronlinechoices.com/de/praferenzmanagement/.

5.5 Social networks

In addition to this online offer, we also maintain presences in various social media, which you can reach via corresponding buttons in the footer or via links on our website. If you visit such a presence, personal data may be transmitted to the provider of the social network. It is possible that, in addition to the storage of the data specifically entered by you in this social medium, further information will also be processed by the social network provider. Furthermore, the social network provider may process the most important data of the computer system from which you visit such social network - for example, your IP address, the used processor type and browser version, including plug-ins. If you are logged in with your personal user account of the respective social-network when visiting such a presence, this network can assign the visit to this account. The purpose and scope of the data collection by the respective medium as well as the further processing of your data there as well as your rights in this regard can be found in the respective provisions of the respective responsible party, e.g. under:

Facebook: https://de-de.facebook.com/about/privacy/ or https://www.facebook.com/policy.php
Twitter: https://twitter.com/de/privacy
Instagram: https://help.instagram.com/155833707900388
Google: https://policies.google.com/privacy?hl=de
LinkedIn: https://www.linkedin.com/legal/privacy-policy?_I=de_DE
Xing: https://privacy.xing.com/de/datenschutzerklaerung
Youtube: https://policies.google.com/privacy?hl=de

6. Amazon Web Services (AWS)

The provider is the Amazon Web Services EMEA SARL, 38 Avenue John F. Kennedy, 1855 Luxembourg (hereinafter referred to as “AWS”).

When you visit our website, your personal data will be processed on AWS servers. This may also result in the transfer of personal data to the parent company of AWS in the United States. The transfer of data to the US is based on the EU’s standard contractual clauses. For details please consult: https://aws.amazon.com/de/blogs/security/aws-gdpr-data-processing-addendum/.

For more information, please see the AWS Data Privacy Policy: https://aws.amazon.com/de/privacy/?nc1=f_pr

AWS is used on the basis of Art. 6(1)(f) GDPR. We have a legitimate interest in a depiction of our website that is as reliable as possible. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.

7. Microsoft Azure

In the course of providing our products or rendering our other services (e.g., TQ portal solutions in connection with load and charge management systems), the Microsoft Azure cloud service is used. A data storage of your personal data takes place on the EU servers of Microsoft Ireland Operations Ltd, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, D18 P521, Ireland.

The use of Microsoft's Azure cloud service supports the error-free use of our application and provides support to ensure data security. Your data is generally protected in the Microsoft cloud by a variety of technologies and processes, this is done through multiple encryption methods. The personal data provided for the use of the applications, products or other services are stored on the servers of Microsoft Cloud Service Azure in the EU in compliance with the DSGVO. Further storage of data can be avoided by deleting your required user profile. The legality of the data processing operations that have already taken place remains unaffected by a revocation issued. The personal data stored with us will then be automatically deleted from our application as well as from Microsoft Azure after a retention period of 90 days. Microsoft-Cloud Service Azure may, if required by law or if third parties process this personal data on behalf of Microsoft-Cloud Service Azure, transfer it to third parties, e.g. US authorities.

For more information about Microsoft Cloud Service Azure, please see Microsoft's privacy policy: https://www.microsoft.com/de-de/trust-center/privacy

8. Sentry

We use the Sentry error analysis service provided by Functional Software Inc, 45 FREMONT STREET, 8TH FLOOR, SAN FRANCISCO, CALIFORNIA 94105, USA) as a web analysis tool to improve the technical stability of our service by monitoring system stability and identifying code errors in real-time tracking. Sentry serves these purposes alone and does not evaluate data for advertising purposes.

Sentry also processes data from you in the USA, among other places. We would like to point out that according to the opinion of the European Court of Justice, there is currently no adequate level of protection for the transfer of data to the USA. This may be associated with various risks to the legality and security of data processing. User data, such as device details or time of error, is collected anonymously and is not used in a personally identifiable manner and is subsequently deleted. For this purpose, the data is stored on servers of third parties until the triggering error is eliminated. Cookies are used for this purpose. By deactivating the cookies in the browser settings, you can object to the data collection and storage by Sentry at any time with effect for the future. The use of the Sentry analysis tool is based on Art. 6 para. 1 lit. f DSGVO, as there is a legitimate interest in solving errors to improve our products.

For more information, please refer to Sentry's privacy policy: https://getsentry.com/privacy/

A Date Processing Addendum (DPA) has been entered into with Sentry. This corresponds to the standard contractual clauses. For further information, please refer to the DPA (https://sentry.io/legal/dpa/)

9. Newsletter

9.1 Newsletter data

If you would like to receive the newsletter offered on the website, we need an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter . Further data is not collected or is only collected on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The processing of the data entered in the newsletter registration form takes place exclusively on the basis of your consent (Art. 6 Paragraph 1 lit. a GDPR). You can revoke your consent to the storage of the data, the e-mail address and their use for sending the newsletter at any time, for example via the "Unsubscribe" link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

The data you have stored with us for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter or after the purpose has ceased to exist. We reserve the right to delete or block e-mail addresses from our newsletter distribution list at our own discretion within the framework of our legitimate interest in accordance with Art. 6 Para. 1 lit. f GDPR.

After you have been removed from the newsletter distribution list, your email address may be stored in a blacklist by us or the newsletter service provider in order to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in compliance with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 Paragraph 1 lit. f GDPR). The storage in the blacklist is not limited in time. You can object to the storage provided that your interests outweigh our legitimate interests.

9.2 Inxmail

For the delivery of the newsletter, we work together with an external service provider:

Inxmail GmbH
Wentzingerstraße 17
79106 Freiburg
Germany

Your personal data will be forwarded to Inxmail GmbH for the purpose of sending the newsletter and processed by them exclusively in accordance with our instructions.

10. Plugins and tools

10.1 YouTube with extended data protection

This website includes videos from YouTube. The operator of the website is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in the extended data protection mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the transfer of data to YouTube partners is not necessarily excluded by the extended data protection mode. This is how YouTube - regardless of whether you are watching a video - connects to the Google DoubleClick network.

As soon as you start a YouTube video on this website, a connection to the YouTube servers is established. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

Furthermore, YouTube can save various cookies on your device after starting a video or use comparable recognition technologies (e.g. device fingerprinting). In this way, YouTube can receive information about visitors to this website. This information is used, among other things. used to collect video statistics, improve usability and prevent fraud attempts.

If necessary, further data processing operations can be triggered after the start of a YouTube video, over which we have no influence.

YouTube is used in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Article 6 (1) (f) GDPR. If a corresponding consent has been requested, processing is carried out exclusively on the basis of Article 6 (1) (a) GDPR; the consent can be revoked at any time.

You can find more information about data protection at YouTube in their data protection declaration at: https://policies.google.com/privacy?hl=en.

10.2 Google Web Fonts (local hosting)

This page uses so-called web fonts, which are provided by Google, for the uniform display of fonts. The Google Fonts are installed locally. There is no connection to Google servers.

Further information on Google Web Fonts can be found at https://developers.google.com/fonts/faq and in Google's data protection declaration: https://policies.google.com/privacy?hl=en.

10.3 Google Maps

This site uses the Google Maps map service. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To use the functions of Google Maps, it is necessary to save your IP address. This information is usually transferred to a Google server in the USA and saved there. The provider of this site has no influence on this data transfer.

The use of Google Maps is in the interest of an appealing presentation of our online offers and to make it easy to find the places we have indicated on the website. This represents a legitimate interest within the meaning of Article 6 (1) (f) GDPR. If a corresponding consent has been requested, processing is carried out exclusively on the basis of Article 6 (1) (a) GDPR; the consent can be revoked at any time.

The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.

You can find more information on handling user data in Google's privacy policy: https://policies.google.com/privacy?hl=en.

10.4 Zendesk

We use the Zendesk CRM system to process user inquiries. The provider is Zendesk, Inc., 1019 Market Street in San Francisco, CA 94103 USA.

We use Zendesk to process your inquiries quickly and efficiently. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit.f GDPR.

We have signed a data processing agreement (DPA) with Zendesk. This ensures that Zendesk only uses the user data within the framework of EU data protection standards to process requests and does not pass them on to third parties.

You can only send inquiries by specifying your email address and without specifying your name.

The messages sent to us remain with us until you ask us to delete them or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - especially retention periods - remain unaffected.

Zendesk has Binding Corporate Rules (BCR) approved by the Irish Data Protection Agency. These are binding internal company regulations that legitimize internal company data transfer to third countries outside the EU and the EEA. Details can be found here: https://www.zendesk.de/blog/update-privacy-shield-invalidation-european-court-justice/.

If you do not agree to our processing of your request via Zendesk, you can alternatively communicate with us by e-mail, telephone or fax.

Further information can be found in Zendesk's data protection declaration: https://www.zendesk.de/company/customers-partners/privacy-policy/.

11. eCommerce and payment providers

11.1 Processing of data (customer and contract data)

We collect, process and use personal data only insofar as they are necessary for the establishment, content or change of the legal relationship (inventory data). This is done on the basis of Art. 6 Paragraph 1 lit. b GDPR, which allows the processing of data to fulfill a contract or pre-contractual measures. We collect, process and use personal data on the use of this website (usage data) only insofar as this is necessary to enable the user to use the service or to bill.

The customer data collected will be deleted after completion of the order or termination of the business relationship. Statutory retention periods remain unaffected.

12. Right of complaint to a supervisory authority

You have the option of submitting a complaint to one of the data protection supervisory authorities. The competent data protection authority in Bavaria is the Bavarian State Office for Data Protection Supervision (BayLDA), Promenade 18, 91522 Ansbach, Germany,Phone: +49 981 53-1300, Fax: +49 981 53-981300

You can open the complaint form of the Bavarian State Office for Data Protection Supervision via the following link: https://www.lda.bayern.de/de/beschwerde.html

13. Changes to our data protection regulations

We reserve the right to adapt this data protection declaration so that it always complies with current legal requirements or to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new data protection declaration will then apply to your next visit.

Privacy policy for visitors to the internet presence of https://cannyboard.app/

The responsible body within the meaning of the data protection laws, in particular the EU data protection basic regulation (DSGVO), is

in2systems GmbH
Mühlstraße 2
82229 Seefeld
Germany

Kontakt
Telefon: +49 (0) 89 21 54 227 – 0
E-Mail: privacy@in2systems.de

Welcome to cannyboard – the digital application for all challenges of meetings and conferences. The application takes proven meeting-tools in a full digital infrastructure for a new age of effective group work.

The purpose of this privacy policy is to give our users an overview on the cases when personal data will be collected, processed, and transmitted to third parties as well as used by us for a specific purpose.

1. Scope of Application

This privacy policy governs the use of the software solution cannyboard offered by in2systems GmbH, Mühlstraße 2, 82229 Seefeld, Germany (hereinafter „we“, „us“, „our“). This privacy policy does not apply to the use of software and applications of third parties, even if you use those software and applications in combination with cannyboard. The terms and conditions of use and privacy policies of those third party providers apply. We do not and are not obliged to review them in terms of content or from a legal perspective.

2. What are personal data?

Personal data are individual information regarding personal or material circumstances of an identified or identifiable private individual. For example, your name, your e-mail-address, your postal address as well as your IP-address of your device qualify as personal data. Information which do not have a relation to your identity or which can only be used for identification with unreasonable efforts are not personal data.

3. Which personal data are processed by us?

In general, we collect and process personal data only for the establishment, the performance, and the termination of a contractual relationship between you and us, to protect our legitimate interests, if necessary, or in case you provide us with your personal data otherwise. This means that we particularly use your personal data in the course of the creation of your user account, e.g. to send you a corresponding confirmation or a message regarding your user account. We will not transmit your personal data to third parties without your explicit consent or for marketing purposes, unless otherwise stated hereinafter or unless the transmission is necessary for providing our services or if we are obliged to disclose your personal data under applicable statutory law or unless we need to disclose them to enforce our claims. An unlawful transfer of personal data to any third parties outside our corporation will be prevented in a best manner by us.

We process your personal data as follows:

4. User Account

In order to enjoy the use of cannyboard app a registration of the user and the creation of a user account are required. In particular, the user account enables you to individualize the cannyboard app, to make certain settings as well as to store and to resume your projects in progress. We recommend creating a user account to take full benefits of cannyboard app. However, a registration with cannyboard is not required. Rather, you have the opportunity to access the services of cannyboard app via an anonymous guest-access, as well.

You can create a user account by visiting https://cannyboard.app/#/login and by completing the online registration form providing the requested data (surname and first name(s), email-address and a password of your choice). In order to prevent any misuse of your username and password we implemented a so-called "double opt-in" process. This means that your user account will only be created and activated if you explicitly confirm the registration by activating the link incorporated in the email you have received from us after having completed the online registration form.

Please keep your personal access data confidential and do not make it accessible to unauthorized third parties. We assume no liability for misuse of passwords unless we are responsible for the misuse.

With your registration, we will create a user profile for you, in which we may combine and save all your previous and future activities on cannyboard app.

You agree that we store and evaluate your master data (title, name, address, birth date, phone number, and email-address) for statistical purposes regarding the use of our services.

You are entitled at any time to delete your user account and to withdraw our consent in the described processing of data with effect for the future without any additional charges than the delivery costs after the basic charges, by sending us a notification in text form to the below mentioned postal address or via email. In this case your user account as well as any stored personal data will be deleted.

5. Log-in by using accounts from third parties / social log-in

Further, we offer the opportunity to register with cannyboard app and to log in to your user account with your existing profile such as your Facebook, Google, or Linkedin user account.

For this purpose, you may find the appropriate icons of said service providers on the registration or log in webpage. By clicking the respective symbol a new site with an input screen will pop-up. Thereafter you may log in with your login data of the respective social media. At this stage you will be informed by the social media provider, which data regarding the authentication for the registration or log in process will be transmitted to us. Upon your consent, the requested data will be transmitted to us. In general, this includes all data provided to and stored at the respective social media provider. Only after you have submitted your consent in the processing of the requested and provided data, such data will be stored and used for the creation and usage of your user account, as described in section 4 above. Apart from the authentication process, there will be no connection between your cannyboard user account and your social media profile.

To the best of our knowledge and based on any available information social networks are not able to collect and store any of your personal data or further information unless you interact with the link and unless you are simultaneously logged into your own social media account. Once you visit our social media pages by activating the respective link your browser might transmit specific information, such as your IP-address and other browser-related information to the servers of the social media provider. The social media providers may record and store that information and further assign them to the personal data stored by the social media provider with your user account. In some circumstances the social media provider might deposit a cookie on your device enabling them to track and record your behaviour on our platform. Please note that we do not have any influence on the data collected by the respective social media provider.

By clicking the Facebook-link you will be forwarded to the service of Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. For further information about which data is to be stored and how that data is to be used, please note the privacy notice of Facebook: www.facebook.com/help. Possibilities to protect your personal data when visiting Facebook you can find under: www.facebook.com/policy.

By clicking the link of Google, you will be forwarded to the service of Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. For further information about which data is to be stored and how that data is to be used, please note the privacy notice of Google: http://www.google.com/intl/de/policies/privacy/. Possibilities to protect your personal data when visiting Google you can find under: https://support.google.com/acc....

By clicking the link of LinkedIn you will be forwarded to the service of LinkedIn, Inc., Mountain View, California, USA. For further information about which data is to be stored and how that data is to be used, please note the privacy notice of LinkedIn: https://www.linkedin.com/legal... .

In case you are a member of any above mentioned media and you do not want the respective social media provider to collect any data concerning your visit to our platform and to assign them to your member data, please log off from your social media account before visiting our platform or activating the respective link. It might further be helpful to delete any social media cookies from your browser.

6. Cookies

Our platform uses so called „cookies“. Cookies are small files of information that your browser automatically saves in the random access memory of your device. Cookies have different functionalities; in particular, cookies improve the user experience of cannyboard app. For example, a cookie can memorize your settings so that you do not have to make such settings each time you re-visit our platform. For example, the cookies of our external service provider Auth0, Inc., 10900 NE 8th Street, Suite 700, Bellevue, WA 98004, USA, are used for the user authentication and authorisation. With using such cookies the service provider is enabled to collect and process personal data (e.g. country, therefrom you use cannyboard app, your last log in as well as the type of your web browser).

For further information please visit the privacy policy of Auth0: https://auth0.com/privacy.

Most of the browsers are set to accept cookies by default. However, you can deactivate the storage of cookies or adjust the settings of your browser so that you are notified before cookies are stored on your device. Users who do not accept cookies at all, however, may not be able to entirely use our services or access specific areas of our platform.

7. Storage Period

We store the provided personal data only as long as required for the intended purpose for which you provided the data or as long as required to meet with the requirements of the law. However, if you do not use your user account within 12 months, cannyboard app will delete or block your personal data to your user account.

8. Disclosure of your data

In order to provide our services it may be necessary to transmit your data to external service providers. In particular, cannyboard app is a cloud-based service which is not hosted by us. Please note that we select all external service providers according to certain quality criteria with a high level of data protection. We ensure that this service providers process your personal data in accordance with our internal guidelines and this privacy policy as well as the statutory requirements of contract data processing regarding the German Data Protection Law (Bundesdatenschutzgesetz) and the General Data Protection Regulation (Datenschutzgrundverordnung).

Note on data transfer to the USA: Our website includes tools from companies based in the USA. When these tools are active, your personal data can be passed on to the US servers of the respective companies. We would like to point out that the USA is not a safe third country within the meaning of EU data protection law. US companies are obliged to surrender personal data to security authorities without you as the person concerned being able to take legal action against this. It cannot therefore be ruled out that US authorities (e.g. secret services) process, evaluate and permanently store your data on US servers for monitoring purposes. We have no influence on these processing activities.

Apart from that, we will not share your personal data with any third party. We will neither sell nor let such data to third parties. However, we reserve the right to disclose personal data, if we are obliged to do so by law or the disclosure is required by the official authority or prosecution authority.

9. Right of information, amendment, data transfer and the right to be forgotten

You have the right to request information free of charge on the personal data which is stored by us, its origin, and recipient of the data and the purpose of the data processing at all time. Further, you have the right to request the amendment of incorrect data as well as the right of data transmission and the right of deletion of your personal data at all time. Please contact us via email to privacy@in2systems.de.

10. Amazon Web Services (AWS)

The provider is the Amazon Web Services EMEA SARL, 38 Avenue John F. Kennedy, 1855 Luxembourg (hereinafter referred to as “AWS”).

For more information, please see the AWS Data Privacy Policy: https://aws.amazon.com/de/privacy/?nc1=f_pr

11. Contact

in2systems GmbH
Mühlstraße 2
82229 Seefeld
Germany

Phone: +49 (0) 89 21 54 227 – 0
Email: privacy@in2systems.de